Making a later payment claim

Back to Work Regional

All Back to Work Regional payments.

Back to Work SEQ

All Back to Work SEQ payments.

The 26 week claim (if applicable) opens 26 weeks after the employee’s commencement date.  Employers will be notified by email as their 26 week claim becomes due.

Claims remain open in QGrants for 12 weeks and must be submitted online through QGrants within that 12 week period to be eligible for payment.

Applicants can also check on the status of their application or claim at any time by logging into QGrants.

Evidence must be provided to support your 26 week claim including that continuous employment has occurred for the specified period of time.

Providing all the correct evidence at the time of making a claim allows the Back to Work Team to process your claim sooner.

All scanned items uploaded to QGrants must be legible. The documents must be provided in a standard format (e.g. PDF, JPEG or Word). Documents requiring clarification or resubmission may result in delays to the claim being processed.

Payslips

Payslips are used to provide evidence of continuous permanent employment.

To support your claim, you must provide evidence to demonstrate that your employee has completed 26 weeks continuous paid employment with you and must have worked the average hours relevant to a part-time or full-time application. This evidence must include:

• if the period of employment does not cross a financial year, one payslip from each month from the employee’s commencement including one covering the 26-week point
• if the period of employment crosses a financial year, one payslip per month including one covering the 26-week point from the employee’s commencement date, the last payslip for the end of financial year and the first payslip for the new financial year.

Applicants must reaffirm that they continue to meet the eligibility criteria for all later payments outlined in the payment schedule. Evidence must be provided to support each later payment claim, including that continuous employment has occurred for the specified period of time. Applicants are required to upload into QGrants a clear and legible scan of the required documents in a PDF, JPEG or Word format.

Evidence required

To support your claim, you must provide evidence to demonstrate that your employee has completed 26 weeks continuous employment with your business. The employee must have worked the average hours relevant to a part-time or full-time application.

Some evidence documents must be certified by an authorised witness under the Oaths Act 1867.

The authorised witness must visually sight the original documents and check that there are no alterations to the copies. They are to pay particular attention to names, dates and reference numbers. The authorised witness then endorses the copies with the following certification:

This is to certify that this is a true and correct copy of the original document, which I have sighted.

Date:

Signature of authorised witness:

Name of authorised witness:

Title of authorised witness (as per Statutory Declarations Regulations 2018):

This evidence must include:

Witnessed identification for the person submitting the application

Proof is required of the person submitting the application through QGrants.  This identification must match the name and details of the person responsible in the QGrants account who is submitting the application.

Acceptable identification documents are:

• an Australian driver licence
• adult proof of age card (e.g. 18+ card)
• birth certificate
• citizenship certificate
• passport.

The identification must be current (not expired) at the date the employee commenced employment.

Witnessed ABN Certificate

All registered businesses will have received an ABN Certificate at the time of registering the business.  This certificate may have been emailed to you at the time you registered for an ABN or sent to you in the mail. If you cannot locate this document a copy of the certificate (which includes a letter) can be requested from the Australian Business Register.

The ABN and name on the ABN certificate must match the ABN and name on your QGrants organisation account and the employee payslips you provide.

All pages of the ABN Certificate must be submitted and witnessed as part of the evidence for your application.

Please note, an ASIC certificate and ABN lookups are not accepted as evidence.

Payslips

• If the period of employment does not cross a financial year, one payslip from each month from the employee’s commencement including one covering the 26 week point
• If the period of employment crosses a financial year
  • a copy of the PAYG payment summary (formerly known as a Group Certificate) covering the period from the employee’s commencement to 30 June of that financial year and
  • one payslip from each month post 30 June that year including one covering the 26 week point from the employee’s commencement date.

Payslips can be weekly, fortnightly or monthly. Please provide copies of the actual payslips that you issued your employee.

You must provide payslips not timesheets or a payroll summary.

The ABN and business name on the payslips you provide must match the ABN and name on your ABN certificate and QGrants organisation account.

Payslips must meet the minimum requirement as set out by Fair Work Australia under the Fair Work Act 2009 and the                            Fair Work Regulations 2009. Information on the legal requirements for payslips is available through the Fair Work Australia website at https://www.fairwork.gov.au/pay/pay-slips-and-record-keeping

Payslips

Payslips are used to provide evidence of continuous permanent employment.

The Back to Work Team may contact employers to provide additional payslips to determine minimum hours worked.

If your employee was registered for JobKeeper payments, then the period spent receiving these payments will be counted towards the relevant period of continuous employment.

Please note: as the hours actually worked while on JobKeeper can vary, we will use the average hours your employee worked pre and post JobKeeper to calculate your eligibility for either a part time or full time claim.

In order for us to assess your application/claim accurately, please provide all payslips from commencement of employment to the relevant date i.e Initial payment – four week point, Second payment – 26 week point, Final payment – 52 week point.   

If your employee no longer works with you after a payment has been made, you do not need to return the payments already received, but you will be ineligible for any further payments for that employee.

If the employee ceases employment, or their employment conditions significantly change (e.g. they move from full-time to part-time), after an application has been made, you must notify the Back to Work Team in writing at backtowork@desbt.qld.gov.au providing:

• The date employment ceased or changed and
• An explanation of the reason why the employee ceased employment or had their employment conditions altered.

You can lodge your claim by:

1. Logging into QGrants (https://qgrants.osr.qld.gov.au/portal/)
2. Selecting the ‘Claims and Reports’ tab to view the claim details
3. Selecting the claim for the relevant application number
4. Completing the questionnaire to confirm the claim details and reaffirm that your claim continues to meet the program eligibility criteria available in the Back to Work Guidelines for Funding.

It is important to remember you are entering into a legal agreement with the Queensland Government. It is the responsibility of the applicant to ensure that the information provided in any Back to Work application or claim is true and correct.

If the Back to Work Team becomes aware of any matter and determines that the eligibility criteria has not been met, repayment of the funds may be required.

Back to Work Regional

All Back to Work Regional payments.

Back to Work SEQ

All Back to Work SEQ Payments.

The 52 week claim (if applicable) opens 52 weeks after the employee’s commencement date.  Employers will be notified by email as their 52 week claim becomes due.

Claims remain open in QGrants for 12 weeks and must be submitted online through QGrants within that 12 week period to be eligible for payment.

You can also check the status of your application or claim at any time by logging into QGrants.

Evidence must be provided to support your 52 week claim including that continuous employment has occurred for the specified period of time.

Providing all the correct evidence at the time of making a claim allows the Back to Work Team to process your claim sooner.

All scanned items uploaded to QGrants must be legible. The documents must be provided in a standard format (e.g. PDF, JPEG or Word). Documents requiring clarification or resubmission may result in delays to the claim being processed.

Evidence required

To support your claim, you must provide evidence to demonstrate that your employee has completed 52 weeks continuous employment with your business. The employee must have worked the average hours relevant to a part-time or full-time application.

Some evidence documents must be certified by an authorised person under the Oaths Act 1867. Details of who is an authorised person can be found here.

The authorised person must visually sight the original documents and check that there are no alterations to the copies. They are to pay particular attention to names, dates and reference numbers. The authorised witness then endorses the copies with the following certification:

This is to certify that this is a true and correct copy of the original document, which I have sighted.

Date:

Signature of authorised witness:

Name of authorised witness:

Title of authorised witness (as per Statutory Declarations Regulations 2018):

This evidence must include:

Witnessed identification for the person submitting the later payment claim

Proof is required of the identity of the person submitting the application through QGrants. This identification must match the name and details of the person responsible in the QGrants account who is submitting the application.

Acceptable identification documents are:

• an Australian driver licence
• adult proof of age card (e.g. 18+ card)
• birth certificate
• citizenship certificate
• passport.

The identification must be current (not expired) at the date the employee commenced employment.

Witnessed ABN Certificate

All registered businesses will have received an ABN Certificate at the time of registering the business. This certificate may have been emailed to you at the time of registering for an ABN or sent to you in the mail. If you cannot locate this document a copy of the certificate (which includes a letter) can be requested from the Australian Business Register.

The ABN and name on the ABN certificate must match the ABN and name on your QGrants organisation account and the employee payslips you provide.

All pages of the ABN Certificate must be submitted and witnessed as part of the evidence for your application.

Please note, an ASIC certificate and ABN lookups are not accepted as evidence.

Payslips

To support your claim, you must provide evidence to demonstrate that your employee has completed 52 weeks of continuous employment with you and must have worked the average hours relevant to a part-time or full-time application. This evidence must include:

• if the period of employment does not cross a financial year, one payslip from each month from the employee’s commencement including one covering the 52-week point

• if the period of employment crosses a financial year, one payslip per month including one covering the 52 week point from the employee’s commencement date, the last payslip for the end of the financial year and the first payslip from the new financial year.

Payslips can be weekly, fortnightly or monthly. Please provide copies of the actual payslips that you issued your employee.

You must provide payslips not timesheets or a payroll summary.

The ABN and business name on the payslips you provide must match the ABN and name on your ABN certificate and QGrants organisation account.

Payslips must meet the minimum requirement as set out by Fair Work Australia under the Fair Work Act 2009 and the                            Fair Work Regulations 2009. Information on the legal requirements for payslips is available through the Fair Work Australia website at https://www.fairwork.gov.au/pay/pay-slips-and-record-keeping

If your employee no longer works with you after a payment has been made, you do not need to return the payments already received, but you will be ineligible for any further payments for that employee.

If the employee ceases employment, or their employment conditions significantly change (e.g. they move from full-time to part-time), after an application has been made, you must notify the Back to Work Team in writing at backtowork@desbt.qld.gov.au providing:

• The date employment ceased or changed and
• An explanation of the reason why the employee ceased employment or had their employment conditions altered.

You can lodge your claim by:

1. Logging into QGrants (http://qgrants.osr.qld.gov.au/portal/)
2. Selecting the ‘Claims and Reports’ tab to view claim details
3. Selecting the claim for the relevant application number
4. Completing the questionnaire to confirm the claim details and reaffirm that your claim continues to meet the program eligibility criteria available in the Back to Work Guidelines for Funding.

It is important to remember you are entering into a legal agreement with the Queensland Government. It is the responsibility of the applicant to ensure that the information provided in any Back to Work application or claim is true and correct.

If the Back to Work Team becomes aware of any matter and determines that the eligibility criteria has not been met, repayment of the funds may be required.